Personal Assistant

  • 30K
  • Hong Kong
  • Permanent, Full time
  • ComplianceAsia Consulting Limited
  • 20 Sep 16

ComplianceAsia is a leading consulting firm specialising in regulatory advice and support to financial institutions in the Asia Pacific region. We have offices in Hong Kong and Singapore. This position is based in Hong Kong. We are currently looking for a Senior Executive Secretary and Assistant to provide 1-to-1 secretarial support to their CEO and directors and handle office administrative duties.

~Responsibilities:

• Report to CEO and Directors
• Supervise an Administrative Assistant/ Team Secretary
• Provide full range of administrative support including procurement, facilities management and equipment maintenance, etc
• Manage calendars, meeting schedules and personal matters
• Prepare business correspondences, presentation materials, financial reports and meeting minutes including documents drafting, translation, emails, letters, etc
• Responsible for making travel, accommodation and logistics arrangement
• Maintain filing system and confidential information
• Manage matters relating to personal accommodation, schooling, insurance, health claims for the CEO and directors
• Closely liaise and coordinate with internal and external parties to ensure smooth business operations
• Assist in ad-hoc duties as assigned

~Requirements:

• Diploma holder or above
• Minimum 8 years of experience in serving  senior management
• Experience in serving expatriates is a MUST
• Strong interpersonal and communication skills
• Excellent command in spoken and written Cantonese, English and preferably Mandarin
• Proficient PC Knowledge in MS Word, PowerPoint and Excel
• Pro-active, mature, well-organised and an excellent team player
• Able to multi-task, prioritse work load and work in a fast paced environment