TK Ops, Position Services, Vice President

  • Competitive
  • Tokyo, Tokyo-to, Japan
  • Permanent, Full time
  • Morgan Stanley
  • 26 Sep 16

See job description for details

The Tokyo Position Services consists of two main products - Equity and Fixed Income. It is a part of Global Position Services within Morgan Stanley and supports Japan market for Japanese clients, in house traders and offshore Morgan Stanley entities as Standing Proxy Agent. The teams are responsible for dividends / corporate actions / proxy / coupons / redemptions as well as projects for process improvements / tighter controls / efficiencies. This particular roles serves as a location head reporing into a regional head while managing risks/business relationships with external/internal clients as well as face off with regulators.

Team members are responsible on a day-to-day basis for:

- CSG function

- Inquiry management for front office and clients. Providing payment confirmation and performing phone confirmation (shogo)
- Research function

- Ensuring accuracy of dividends / corporate actions / coupons / redemptions event details and send notification to clients
- Deadline function

- Ensuring accuracy of client entitlements on key date. Monitoring client instructions / elections for voluntary events and submit instructions to agent banks
- Payment function

- Ensuring accuracy of receipts from agent banks and allocating payments to client accounts in internal books & records, and performing external payments
- Reconciliations / break resolutions
- Tax related process

- Withholding tax payments, documentation
- Preparation and submission of the regulatory reporting
- Managing projects for new businesses / efficiencies / legacy system eliminations with technologies / global counterparts


Required Skills/Experiences:

- Excellent communication skills in both Japanese and English
- Management skills as a location head in any operational functions
- Ability to write report / formal letter in both Japanese and English
- Ability to handle day-to-day process / people / team / project management
- Understanding of operational risk and controls
- Understanding of timely escalations

- Understanding of market rules and compliance
- Ability to perform well under pressure
- Ability to think laterally and pursue opportunities for system / process improvements
- Ability to drive strategy thinking and to influence others
- Ability to facilitate calls among global stakeholders

Preferred candidates will have:

- Understanding of equity and fixed income as business
- Asset servicing background (both equity and fixed income)
- Understanding of market practice, FIEL, Tax Law, Company Law
- Other operations background preferred i.e. as settlements etc.
- Willingness to learn/try new challenges
- Detail oriented mindset
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