Administrative Assistant

  • Competitive
  • Singapore
  • Permanent, Full time
  • Bank Of America / Merrill Lynch
  • 18 Jan 17

Administrative Assistant

Job Description:
Job Description:

All round support, involving answering phone calls, diary management, arranging internal and external meetings.
Arranging team meetings and department Town Halls.
Preparing meeting agendas, coordinating meeting participants (internal and external including auditors/regulators), and managing meeting reminders as needed. Follow up with meeting minutes where appropriate.
Making all necessary arrangements for business travel, including visas and scheduling meetings.
Establish professional and effective communication at all levels.
Handle sensitive and confidential materials.
Organizing itineraries for overseas visitors.
Additional ad hoc administrative duties, which may include handling projects involving gathering data for reports and presentation, maintaining / updating organizational charts, correspondences, back-up support for other administrative assistant or business support in the department.

Required skills:
xtensive experience required of providing support at a one to one Senior Level, ideally within the Banking industry.
Has strong communication and organization skills.
Commitment of quality standards with intelligence and creativity.
Proactive style and ability to prioritize, to pre-empt and manage multiple and changing priorities.
Ability to work independently and as a team player.
Capable of working efficiently in a pressure environment.
Mature, calm, diplomatic and professional at all times and at all levels.
Strong MS Office: Word, PowerPoint, Outlook, Excel.
Information gathering and information monitoring skills.
Flexible approach to overtime and out of hours working patterns.
Be able to problem solve and use own initiative.
Able to confidently interface with senior stakeholders (internal/external).
Shows very keen attention to detail.
Has a flexible, adaptable 'can do' attitude.
Willingness to take responsibility.
Culturally sensitive to global team.

Posting Date: 28/12/2016
Location: SG--Singapore

Full / Part-time: Full time
Hours Per Week: 40