• 70,000 - 85,000SGD (base) plus bonus
  • Singapore
  • Permanent, Full time
  • Space Executive Pte Ltd
  • 20 Sep 17

Responsibilities

Governance

  • Working closely with audit teams and handle all the audit related items.
  • Supporting new digital business initiatives and getting clearance from L&C, Info-Security teams etc.
  • Ensuring team compliance within Design & Client Experience department.
  • Implementing a backup plan structure during absence of team members.
  • Ensuring that the UX and Web teams have the latest state-of-the-art equipment to work with.
  • Obtaining special dispensations from ITO for certain devices.
  • Managing staff enquiries, security pass renewals, iMac and MacBook upgrades + issues, visa arrangements, team outings etc. 

Budget management

  • Having complete budget and cost centre oversight of all DCX related projects by Biz & Country teams and BAU Web Management in 33 retail markets
  • Executing country recharges for various DCX and BAU items. 
  • Tracking all inflows and outflows for all DCX related projects daily.
  • Conducting frequent reconciliations and assisting in cost centre flow amendments via GOLF.
  • Working with various internal stakeholders (Group Finance, Biz teams) on budgeting, forecasting and accruals.

Vendor management

  • In charge of all the vendor relationships and management for digital projects and BAU.
  • Having leverage to push for lower pricing based on the total spends, which we keep track of.
  • Ensuring that vendors do not overquote nor duplicate payment requests, keeping them honest.
  • Working with SCM, GIS and L&C on the pre-onboarding process (e.g. NDA, RFP, POC etc.)
  • Onboarding and offboarding vendors: working with screening team, ePro team and the vendors to provide the needed documentation to onboard (account statements, company details etc.).
  • Managing ongoing vendor enquiries from 75+ vendor contacts from 30+ companies.
  • Processing all the vendor requisitions and taxes on a timely basis (30 – 60 monthly).

Contract management

  • Working with the vendors and internal SCM + L&C teams + Biz stakeholders on the legal documentation: Non-Disclosure Agreements (NDAs), Master Services Agreements (MSAs), Application Services Agreements (ASA), Statement of Work (SOWs), Quotations, Addendums etc.
  • Collaborating with the vendor to obtain the contracts, cross-check if the T&Cs, deliverables, and amounts are in line with Schedule 3.
  • Getting approvals from various business stakeholders and obtaining physical sign-offs from the cost centre owner(s) or Accountable Executives (AEs).
  • Maintaining soft copies of all legal documentation for requisition and audit purposes.
  • Handling the physical contract processing, couriering one original contract back to the vendor and passing another original contract to the PA of the Global Head of Digital Banking for safekeeping.

Payment management

  • Obtaining the justifications and pre-sign-offs, followed by creating the requisitions.
  • Working with SCM and Biz stakeholders to obtain the ePro approvals.
  • Issuing POs and guiding vendors on invoice requirements.
  • Managing ad-hoc and recurring payments, together with the tax approvals.
  • Registering all the DCX claims and guide team members on the requirements.
  • Guiding various business teams / country teams on payment processing.
  • Managing payment enquiries from 75+ vendor contacts.
  • Working with APU Finance on timely payment execution and special handling, where needed.
  • Execute ongoing payment reconciliations.

To apply for this role, please send your latest CV to djones@space-exec.com. This position is open for Singapore Citizens/ Permanent Residents ONLY. Only shortlisted candidates will be contacted.

EA License No.: 15S7496  |  CEI Reg No.: R1437484