• Competitive
  • Sydney, New South Wales, Australia
  • Permanent, Full time
  • Moody's
  • 19 Feb 18

Administrative Assistant (12 months contract)

Location: Sydney, New South Wales, Australia

Role
  • Administrative support for the Moody's Analytics team in Australia and support for departmental initiatives as required.
  • General operational support for the MA Sales team.
  • Office Management

Key Responsibilities
  • General Administrative Support
    Provide general administrative assistance to include copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody's business, and particular business line being supported, in order to provide optimal customer service. Uses initiative to relieve executives of detail work. Opening, sorting and distributing of incoming mail, facsimile messages and other deliveries. Packaging and arranging outgoing courier deliveries.
  • Department Support
    Provide general administrative support for MA activities including the timely on-boarding of new employees (including follow-up on start date), processing all aspects of move requests, tracking group assets (i.e., hardware and software), involvement in group event planning and in group-wide initiatives as assigned.
  • Office Management
Receive all visitors of MA and direct them accordingly. Maintain the general tidiness of the office area and any associated conference/meeting rooms including booking registers. Order and maintain stationery and office supplies ensuring stock records are accurate and detailed. Maintaining and organizing the repair of all office machines and equipment as required. Correspond with Building Management and follow up with any issues within the office. Follow up on external suppliers, i.e. regular deliveries, office services. Maintain Work, Health and Safety standards, Warden and First Aid duties in the office.
  • Phone Coverage
Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them.
  • Travel & Entertainment
Arrange all travel for team members including air, rail, car service and hotel, being mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each employee supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.
  • Meeting Coordination
    Process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
  • Accounts Payable
Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are correct and that proper and organized documentation is provided to support the voucher.
  • Other Commercial Responsibilities
Proofreading, editing and formatting of documents. Assist the sales team with presentation/event preparation.
Role
  • Administrative support for the Moody's Analytics team in Australia and support for departmental initiatives as required.
  • General operational support for the MA Sales team.
  • Office Management

Key Responsibilities
  • General Administrative Support
    Provide general administrative assistance to include copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody's business, and particular business line being supported, in order to provide optimal customer service. Uses initiative to relieve executives of detail work. Opening, sorting and distributing of incoming mail, facsimile messages and other deliveries. Packaging and arranging outgoing courier deliveries.
  • Department Support
    Provide general administrative support for MA activities including the timely on-boarding of new employees (including follow-up on start date), processing all aspects of move requests, tracking group assets (i.e., hardware and software), involvement in group event planning and in group-wide initiatives as assigned.
  • Office Management
Receive all visitors of MA and direct them accordingly. Maintain the general tidiness of the office area and any associated conference/meeting rooms including booking registers. Order and maintain stationery and office supplies ensuring stock records are accurate and detailed. Maintaining and organizing the repair of all office machines and equipment as required. Correspond with Building Management and follow up with any issues within the office. Follow up on external suppliers, i.e. regular deliveries, office services. Maintain Work, Health and Safety standards, Warden and First Aid duties in the office.
  • Phone Coverage
Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them.
  • Travel & Entertainment
Arrange all travel for team members including air, rail, car service and hotel, being mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each employee supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.
  • Meeting Coordination
    Process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
  • Accounts Payable
Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are correct and that proper and organized documentation is provided to support the voucher.
  • Other Commercial Responsibilities
Proofreading, editing and formatting of documents. Assist the sales team with presentation/event preparation.

Sales and Customer Service

  • Able to commit from 19 March 2018 - 3 May 2019.
  • A minimum of 12 months relevant work experience, preferably within the Financial Services industry.
  • Intermediate to advanced skills in the Microsoft Office Suite.
  • Superior time management and organization skills, with demonstrated ability to manage multiple tasks.
  • Excellent stakeholder management, interpersonal ability and communication skills (both written and verbal) with the ability to build rapport.
  • Ability to work autonomously, employ initiative to find solutions, prioritize and exercise discretion.
  • A proactive, flexible and customer-focused approach to work and a willingness to learn and share information/skills. Self-motivated and enthusiastic with a strong ability to work in a team environment.

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Moody's is an essential component of the global capital markets, providing credit ratings, research, tools and analysis that contribute to transparent and integrated financial markets. Moody's Corporation (NYSE: MCO) is the parent company of Moody's Investors Service, which provides credit ratings and research covering debt instruments and securities, and Moody's Analytics, which offers leading-edge software, advisory services and research for credit and economic analysis and financial risk management. The Corporation, which reported revenue of $3.6 billion in 2016, employs approximately 10,700 people worldwide and maintains a presence in 36 countries. Further information is available at www.moodys.com.

Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.