Legal Administration Assistant - Part Time Opportunity

  • Competitive
  • Sydney, New South Wales, Australia
  • Permanent, Full time
  • Susquehanna Pacific Pty Ltd
  • 21 Feb 18 2018-02-21

Legal Administration Assistant - Part Time Opportunity


Susquehanna Pacific Pty Limited (a member of the Susquehanna International Group of companies) is currently in search of a dynamic and enthusiastic part time legal administrative assistant to perform a variety of administrative functions including file and document management and general administration duties to join our Legal team on a part time basis. A minimum 4 years' experience working in a comparable role, ideally including experience in a corporate, in house legal role. A background in financial services or trading would be highly regarded.

Who We Are:

The Susquehanna International Group of companies (known as SIG) comprise a global quantitative trading firm founded with an entrepreneurial mindset and a rigorous analytical approach to decision making. We commit our own capital to trade financial products around the world. Building virtually all of our own trading technology from scratch, we are leaders and innovators in high performance, low latency trading. With experts in almost every discipline, we build some of the most powerful trading systems in the financial industry.
Your Daily Responsibilities will include:

  • Legal document management, including maintaining executed contracts
  • Legal Contracts Database management, including uploading agreements and liaising with data base administrator (in Bala) if required
  • Responsible for maintaining and updating the monthly legal team reports
  • General administration including processing invoices for payment, tracking Legal team expenditure and expense claims and filing
  • Updating procedure manuals and maintaining various internal documents (including company director charts, external counsel lists, transactional documents)
  • Maintaining the Legal teams' files - both electronic and paper
  • Compiling transaction bibles (both hard copy and electronic versions)
  • Archiving (both electronic and hard files)
  • Proof reading, tracking and formatting complex legal instruments and documents, creating organisation charts, using document compare and cross referencing within documents
  • Liaising with business teams on ongoing files and transactions
  • Managing legal team journals and other subscriptions
  • File and email management
  • General administrative duties, including answering and taking phone messages (when Legal Counsel not able to answer phone)

What we're looking for
  • Self-starter
  • Ability to work autonomously
  • Experience in marking up documents and tracking changes
  • Document management (both paper and electronic) and archiving
  • Microsoft office suite expertise (including excel and powerpoint)
  • Experience with Worldox document management system highly regarded (although not essential)
  • Excellent verbal and written communication skills
  • High attention to detail
  • High level organisation skills

Susquehanna Pacific's office is based in Barangaroo, and the firm offers excellent working conditions, including flexible hours, free breakfast and lunch, a gym on site and an opportunity to be part of a dynamic, fast paced environment.

You must have full working rights in Australia to apply.

We don't post salary ranges externally so any salary estimate you see listed here was not provided by SIG and may not be accurate.

SIG is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at SIG via-email, the Internet or directly without a valid written search agreement will be deemed the sole property of SIG, and no fee will be paid in the event the candidate is hired by SIG.