For Recruiters

Legal Secretary

Hays
Sydney, Australia
Posted 16 days ago Permanent Competitive
See job description for details
80-90k package. Permanent role. Hybrid work. Leading Law Firm. Sydney CBD. Your new company

Join and become part of an amazing work culture at this leading law firm with offices in Sydney and Melbourne. They are currently looking for a legal secretary to support the solicitors and other team members. This role not only offers you a good annual salary but several other benefits like flexible working, supportive team member and 16 weeks paid parental leave for primary and secondary caregivers to name a few.

Your new role

As a Legal Secretary, you would be responsible for:
  • Diary Management - proactively manage appointments, tasks and reminders for file work, hearings, settlements, client meetings.
  • Email Management - review and file email correspondence (electronically).
  • Document Preparation - transcription of digital dictation and general typing, including preparation of correspondence, agreements, advices and court documents.
  • File Management - create and maintain files in an orderly manner.
  • Document Management - Preparation of substantial amounts of documentation including barrister's briefs, court books, compiling submissions.
  • Billing - Entering daily timesheets, prepare detailed bills in accordance with firm protocols and monthly deadlines
  • Client Support - Screening telephone calls, assisting with client queries where appropriate, managing client expectations around communications.
  • Information / Precedent Management - Ensuring precedents and templates are updated in accordance with legislative or firm changes.
  • General Office Duties - Filing, photocopying, faxing, binding, arranging cheque requisitions, maintaining workspace in a neat and tidy manner.
  • Team Support - Answer unattended phones within the department. Assist other support staff with overflow work. Use initiative to identify and communicate suggestions for improvement in client service, teamwork, etc.
  • Communication - Prioritise workflow and ensure fee earners are provided with feedback as to the status of current work, future tasks and significant dates.
  • Support fee earners in building the firm's brand and developing strong professional relationships with clients and associations.
  • Diary management relating to board commitments, committee meetings, marketing, professional development and administrative related appointments.
  • Preparation / collation of documentation and materials for presentations and meetings.
  • Preparing & lodging expense claims.
  • Time recording and billing
  • Any other ad-hoc administration duties as required.
What you'll need to succeed
  • Proven experience working within the Legal profession
  • Strong attention to detail and excellent word processing skills
  • Ability to meet deadlines and assess the urgency of tasks in a calm and professional manner
  • Excellent organisational skills
  • Excellent communication skills both written and verbal
  • Experience with Microsoft Office including Outlook, Word and Excel, with the ability to learn other software programs easily
What you'll get in return
  • 80-90k package
  • Permanent role
  • Flexible working- 2 -3 days from office and rest from home.
  • Opportunity to work with eminent solicitors located in Sydney CBD
  • Inclusive, diverse and collaborative work environment
  • Amazing benefits
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Parul Singh
Parul.singh@hays.com.au
+61288601653

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508 #2670756
Job ID  2670756
ABOUT COMPANY
Sydney, Australia
12100 Employees HR & Recruitment

About us

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. You are at the heart of everything we do. With over 50 years’ experience and a workforce of more than 10,000 people across 32 countries, we collectively put our customers, at the heart of everything we do.

Drawing on knowledge that’s unique to our scale, our commitment to understanding your needs and our ability to meaningfully innovate we are more than just a specialist recruitment business. By providing advice, insights and expertise on issues you face in today’s fast paced world of work, we’ll help you make the right decisions for tomorrow.

Looking for the right role for you? 

At Hays we know that finding the right role at the right time takes careful consideration. As your lifelong career partners, we’re by your side, every step of the way.

Whether you’re seeking a new opportunity or support in navigating a career change, we bring the expertise and the connections to partner with you to help you realise your ambition.

Providing an unmatched breadth of jobs across industries and professions whilst leveraging our knowledge, employer relationships, learning opportunities and support, we can offer you roles that challenge and excite you.

Take the next step at hays.com.au

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