Administration Assistant Administration Assistant …

Robert Walters Hong Kong
in Hong Kong, Hong Kong, Hong Kong
Temporary, Full time
Last application, 28 Mar 20
HKD30000 - HKD40000 per month + Annual leave
Robert Walters Hong Kong
in Hong Kong, Hong Kong, Hong Kong
Temporary, Full time
Last application, 28 Mar 20
HKD30000 - HKD40000 per month + Annual leave
This is a unique and exciting opportunity for a well organised and skilled Administrator who enjoys working in a fast paced, rewarding environment. Your new company has a prestigious presence in Hong Kong and is recognised globally as a leader in the market. You will be immersed into a vibrant, multi-national culture supporting a successful team on the trading floor. This is a 6 month contract role (renewal/extension may be possible).

Responsibilities:

  • Cover / support approx. 35 people on the trading floor, providing admin support like travel book, phone coverage, restaurant booking, client & internal meeting schedule
  • Answer phone calls and take messages
  • Schedule meetings, book conference rooms, and make appointments
  • Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
  • Relieve management of administrative details; gather, compile and report information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time
  • Communicate with executives and line management to gather or convey relevant information
  • May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment

Requirements:

  • Prior Administrative Assistant experience
  • Proficient MS Office (Outlook, Word, PowerPoint, Excel)
  • Effective comprehension, listening, verbal and written communication skills
  • Strong organisational and time management skills with the ability to multi-task and establish priorities
  • Strong attention to detail, self-starter requires minimum supervision
  • Ability to prioritise work in a deadline intensive environment and work well under pressure
  • Ability to obtain information in a timely and efficient manner
  • Ability to navigate in a constantly changing environment under tight deadlines with a high level of accuracy
  • Strong relationship skills and ability to work with a variety of constituent groups
  • Ability to confidently interact with Senior Executives
  • Ability to be flexible with responsibilities under a dynamic, changing organisation

Desired Skills (Not Mandatory):

  • Proficiency in Concur, Ariba and Visio
  • Proficiency in internal technology ordering systems

If you would like to apply for this role or find out more, please apply online or contact Jennifer Jackson at Robert Walters on +852 2103 5386 or Jennifer.jackson@robertwalters.com.hk quoting the Job Reference JJH/910090.

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