Executive Administrative Assistant Executive Administrative Assistant …

Citi
in Hong Kong
Permanent, Full time
Last application, 02 Dec 21
Competitive
Citi
in Hong Kong
Permanent, Full time
Last application, 02 Dec 21
Competitive
Citi
Executive Administrative Assistant
[‎
Responsibilities

•Support the Investment team on administrative tasks
•Coordinate meetings and conference calls
•Responsible for taking messages and handling basic filing, faxing, mailing and copying
•Daily calendar management (appointments, conference calls, meeting rooms, etc.)
•Vendor billing management and payment processing
•Prepare travel arrangements
•Receive and respond to letters, emails, memos and other correspondence
•Process expense reports/invoices and track expense reports
•Prepare presentation materials for internal & external parties (e.g. regulators, auditors, rating agencies)
•Assist in maintenance of databases, as required
•Prepare and compile meeting agendas and presentation documents using MS Office products
•Other job duties as assigned

Requirements

•Minimum of a High School diploma or equivalent required
•Strong organizational skills, multi-tasking and prioritization skills
•Work well under pressure and meet tight deadlines in a timely manner
•A detail-oriented self-starter with the ability to handle and prioritize multiple tasks
•Need excellent follow-up skills and disciplined execution
•Ability to work independently and interact with all levels of management in a professional and positive manner
•Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
•Good interpersonal and communication skills, able to work with people
•Good spoken English


Job Family Group:
Business Strategy, Management & Administration
Job Family:
Administrative Support
Time Type:

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