Executive Secretary Executive Secretary …

Manulife Hong Kong
in Hong Kong
Permanent, Full time
Be the first to apply
Competitive
Manulife Hong Kong
in Hong Kong
Permanent, Full time
Be the first to apply
Competitive
Executive Secretary
Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You've come to the right place. We're looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we'd like to hear from you.

Job Description
The role is responsible for providing the highest quality secretarial, clerical and administrative support. The successful candidate thrives on taking the initiative, loves multi-tasking and working autonomously in a fast-paced and challenging environment.

What motivates you?
  • You obsess about customers, listen, engage and act for their benefit
  • You think big, with curiosity to discover ways to use your agile mindset and enable business outcomes
  • You thrive in teams, and enjoy getting things done together
  • You take ownership and build solutions, focusing on what matters
  • You do what is right, work with integrity and speak up
  • You share your humanity, helping us build a diverse and inclusive work environment for everyone
We are looking for someone with:
  • Degree or Diploma holder with minimum 5 years+ experience supporting senior regional executives with international financial institutions
  • Responsible, reliable and trustworthy with excellent communication skills (both verbal and written).
  • Results oriented with a take charge attitude; demonstrated ability to prioritize and manage multiple priorities and tasks.
  • Superb interpersonal skills to deal with people at all levels, internally and externally.
  • Self-starter with strong teamwork mind set and customer service focus.
  • High degree of confidentiality and judgment in dealing with sensitive information.
  • Fluent spoken and written English, good command of Chinese highly desired.
  • Proficient in Excel, Word and PowerPoint
On the job you will:
  • Manage calendar of meetings and events across multiple time zones, including ensuring the executives have all relevant information and documents, organizing facilities and any required equipment.
  • Manage complex international travel arrangements including visa applications.
  • Handle confidential information and interact with all levels of management, other departments, internal and external customers using tact and diplomacy.
  • Prepare correspondence, documents, spreadsheets and presentation materials for executives' use.
  • Manage submission and tracking of expenses.
  • Manage the executives' filing system.
  • Provide administrative support to the team.
Our commitment to you
  • Our mission; to be a part of making Decisions Easier and Lives Better
  • A leadership team dedicated to your growth and success
  • A bold ambition and set of goals to be a leader in driving transformation in our industry
  • Our best. Every day.
Learn more about opportunities with us at www.manulife.com/en/careers/why-join-us.html

Every career at Manulife/John Hancock provides the opportunity to learn new skills and move your career forward. Ready to make an impact somewhere? What are you waiting for? Apply today.

About John Hancock and Manulife

John Hancock is a unit of Manulife Financial Corporation, a leading international financial services group that helps people make their decisions easier and lives better. We operate primarily as John Hancock in the United States, and Manulife globally, including Canada, Asia and Europe. We provide financial advice, insurance and wealth and asset management solutions for individuals, groups and institutions. Assets under management and administration by Manulife and its subsidiaries were CAD$1.3 trillion (US$1.1 trillion) as of June 30, 2021. Manulife Financial Corporation trades as MFC on the TSX, NYSE, and PSE, and under 945 on the SEHK. Manulife can be found at manulife.com .

One of the largest life insurers in the United States, John Hancock supports more than 10 million Americans with a broad range of financial products, including life insurance , annuities , investments , 401(k) plans , and education savings plans . Additional information about John Hancock may be found at johnhancock.com .

Manulife is an Equal Opportunity Employer

At Manulife /John Hancock , we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour , ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process . All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies . To request a reasonable accommodation in the application process, contact recruitment@manulife.com .
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