Officer (Secretary) - Listing (Policy and Secretariat Services & Support) (12-Month Contract) Officer (Secretary) - Listing (Policy and  …

Hong Kong Exchanges and Clearing Limited
in Hong Kong
Permanent, Full time
Last application, 03 Dec 20
Competitive
Hong Kong Exchanges and Clearing Limited
in Hong Kong
Permanent, Full time
Last application, 03 Dec 20
Competitive
Officer (Secretary) - Listing (Policy and Secretariat Services & Support) (12-Month Contract)
Job Responsibilities:
  • Provide full spectrum of secretarial and administrative support to the Listing Policy & Secretariat team
  • Perform general administrative duties including word processing, copying, scanning of documents and filing
  • Answer telephone calls and receive visitors
  • Organize meetings including: booking internal venue, checking expected attendance, arranging tabled documents and meeting equipment (including conference call dial-in)
  • Liaising with internal teams on agenda items, documentation and conflict information
  • Drafting of formal agenda from template
  • Uploading documents to an electronic software platform and setting access rights
  • Copying and binding documents for dispatch
  • Liaising with postal staff on the despatch of documents
  • Attending meetings to receive and direct attendees
  • Maintaining meeting attendance records
  • Perform any other administrative duties as assigned by supervisor
Job Requirements:
  • HKCEE/HKDSE or above with formal secretarial training
  • At least 3 years of secretarial and/or administrative experience in serving in a well-established financial organization
  • Paralegal background would be an advantage but not essential
  • Organised, attentive to detail, and with the ability to multi-task
  • Able to communicate effectively in both written and spoken English and Chinese. Proficiency in Putonghua an advantage
  • Proficiency in MS Word, Excel, PowerPoint, Outlook and Chinese word processing
Applicants who do not hear from us within 6 weeks may consider their applications unsuccessful. Personal data provided will only be used for the purpose of employment application to HKEX.
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