Personal Assistant - Global Events

  • Competitive
  • Hong Kong Hong Kong Hong Kong HK
  • Permanent, Full time
  • HSBC
  • 19 Jun 18 2018-06-19

Personal Assistant - Global Events

Some careers shine brighter than others
If you're looking for a career that will help you stand out, join HSBC and fulfil your potential.

Global Communications, designs and implements communications strategies which support HSBC's business objectives, in line with our values, and enhance and protect our reputation among key stakeholders.

We are currently seeking a high caliber professional to join our team as Personal Assistant.

Principal responsibilities

  • Perrform standard, advanced, and sometimes confidential secretarial and general office duties including transcription and record and file maintenance
  • Diary management for the Global Head of Events and the Group Head of Strategy and Planning whilst in Hong Kong
  • Maintain expenses records and to arrange expenses claim for the Global Head of Events and her team members in Hong Kong
  • Screen and handle the daily calls and inquiries of the manager, responding independently to routine issues and questions
  • Manage or assist in the creation and maintain of the departmental Business Recovery Plans and update where necessary
  • Assist with monthly and yearly processing of information received from business units and departments
  • Support on Human Resources administration and recruitment process on behalf of the Global Head of Events and her direct reports using different systems
  • Maintain appointment calendar and schedule meetings and travel arrangements
  • Assist in event planning and execution where needed
  • Be responsible for supplies and arranging maintenance of office equipment and for offsite events
  • Assist in the preparation and control of records, statistics and reports regarding operational, financial, and personnel changes, while maintaining confidentiality.

  • ​Proven experience in a senior administrative support role, preferably with the HSBC Group or a recognized multi-national
  • Broad understanding of the Group structure and capacity to find the right person globally to get tasks done
  • Ability to work with senior managers across the Group
  • Excellent keyboard skills with a high proficiency in MicroSoft Office including Outlook, Word, Excel and Power Point
  • With strong common sense and attention to detail
  • Professional and confident telephone manner
  • Effective communication in both written and oral and interpersonal skills
  • Work under pressure and have ability to prioritise and multi-task
  • Confident decision maker and problem solver
  • Excellent planning and organisational skills
  • Flexible approach to working environment and working hours
  • Proactive, enthusiastic and self motivated
  • Work under limited to minimal supervision.

You'll achieve more when you join HSBC.

Candidate with less relevant experience or skills may be offered a lower Global Career Band than stated above.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.