Sales & Trading - Executive Secretary Sales & Trading - Executive Secretary …

ICBC International Holdings Limited
in Hong Kong
Permanent, Full time
Last application, 18 Jan 21
Competitive
ICBC International Holdings Limited
in Hong Kong
Permanent, Full time
Last application, 18 Jan 21
Competitive
Posted by:
Neo Tang • Recruiter
Posted by:
Neo Tang
Recruiter
1. Provide comprehensive and quality secretarial support for your senior executives; 2. Ensure a high level of client service and seamless liaison with all colleagues (including HK and PRC offices)

Key Responsibilities

  • Manage and follow-up closely on the daily schedule of your senior executives
  • Handle extensive travel arrangement such as business trip visa, flight and hotel booking and expense processing
  • Deal with external and internal clients in a pro-active and professional manner
  • Arrange and coordinate meetings, appointments, interviews, etc
  • Sit in business meetings and take minutes, whenever necessary
  • Prepare presentations, proposals, correspondence, reports, etc.in a timely manner
  • Translate documents from English to Chinese or vice versa, whenever necessary
  • Ensure to keep all clients lists and internal records up-to-date
  • Maintain a proper and systematic filing system
  • Handle any ad-hoc projects assigned
  • Cover other secretaries, whenever necessary (especially during leave)
  • Attend and take all relevant compliance and risk training; fulfill all compliance responsibilities as required for the job; participate in raising risk awareness in the department; comply with regulatory requirements and internal guidelines; and contribute to the reporting of all incidents

Qualification

  • Tertiary education
  • Formal secretarial training
  • Minimum 3 years’ relevant secretarial experience, preferably with investment banks exposure and serving senior management
  • Excellent command of written and spoken English and Chinese (including Putonghua)
  • Proficient in computer – Microsoft Office (Word, Excel, PowerPoint, etc.) and excellent in Chinese word processing
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