Senior Manager (Administration) Senior Manager (Administration) …

Hong Kong Interbank Clearing Limited
in Hong Kong, Hong Kong, Hong Kong
Permanent, Full time
Be the first to apply
Competitive
Hong Kong Interbank Clearing Limited
in Hong Kong, Hong Kong, Hong Kong
Permanent, Full time
Be the first to apply
Competitive
The incumbent will assist in performing budget planning, sourcing, analyze and exercise cost control on all purchases and optimize the pricing and product quality. S/he will be responsible for organizing Company events and functions such as annual dinner, Christmas parties, guest visits and external promotional events, etc.

Major Responsibilities

  • Responsible for planning, organizing and managing office repairs and maintenance works, office renovation and relocation projects and lease renewal for office premises
  • Perform budget planning, sourcing, analyze and exercise cost control on all purchases and optimize the pricing and product quality
  • Plan, review and arrange the take-out of insurance policies for the Company’s perceived financial risks and office insurance including office perils and computer insurance
  • Arrange tenders and oversee the procurement of office supplies, furniture and equipment and ensure an up-to-date inventory record is maintained
  • Establish, review and maintain office administration policies and procedures including operating procedures, procurement guidelines and physical access control procedures
  • Manage and ensure general administration services including reception services and deliverables are in compliance with the corresponding statutory regulations, Company internal policies and guidelines, etc.
  • Liaise with building management offices and/or relevant parties in the areas of maintenance, building facilities and general services
  • Organize Company events and functions such as annual dinner, Christmas parties, guest visits and external promotional events, etc.
  • Provide advice and guidance to the administration team in meeting the objectives of the Company
  • Establish and maintain good rapport with internal and external parties to optimize performance and deliverables

Requirements

  • University education with at least 10 years of relevant experience in office administration and premises management; solid exposure in project co-ordination and management is preferred
  • Strong supervisory, interpersonal and negotiation skills and able to work under pressure
  • Previous experience in handling renovation, interior fitting-out work, office relocation and facility management will be an advantage
  • Willing to provide ad hoc support during non-office hours if needed
  • Good command of written and spoken English and Chinese
  • Candidates with less experience may be considered for Manager (Administration)
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