Specialist, Finance Operations Specialist, Finance Operations …

in Cyberjaya, Selangor, Malaysia
Permanent, Full time
Last application, 03 Apr 20
in Cyberjaya, Selangor, Malaysia
Permanent, Full time
Last application, 03 Apr 20
Specialist, Finance Operations
Key responsibilities:

Accruals and Prepayments:
  • Prepare monthly prepayment schedule and amortization entries
  • Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet
  • Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting
  • Follow up outstanding manual accrual / Nil reply from users

Fixed Assets:
  • Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition
  • Preform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing
  • Preform Actual Run for Fixed Asset Depreciation monthly
  • Perform AUC transfer upon request with approval

  • Prepare monthly fixed billing to business partner according to group timeline
  • Provide brief explanation and attend business partner's queries
  • Prepare quarterly true up adjustments based on actual cost incurred
  • Prepare and submit withholding tax document that is required by business partner for settlement purpose

  • Review and ensure DN/CN receive from LBU provided with supporting document such as SOW and settlement agreement
  • Prepare upload template and park document into SAP
  • Save DN/CN and its supporting document Shared Drive in proper order.
  • Prepare settlement summary and send to LBUs for approval according to the agreed threshold
  • Communicate with Treasury team to reserve fund prior to settlement
  • Follow up with BUs regarding the settlement and perform intercompany settlement to BUs
  • Send settlement reminder and follow up with LBUs
  • Perform open items clearing for after perform settlement
  • Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified

Fixed Deposit:
  • Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting

AR Aging:
  • Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment.
  • Reconcile sub-ledger list tally with control account
  • Update and monitor AR credit control as per group policy, not more than 30days settlement

Bank Reconciliation:
  • Perform weekly clearing of cash open item
  • To investigate and reconcile the differences on a timely basis
  • Prepare Bank Reconciliation Report monthly (N+3)

Journal Entries:
  • Preparation of journal voucher for approval
  • Parking all the Journal Voucher in the SAP system
  • Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting

  • Ensure local BUs provide Inward Reinsurance Templates and the correctness of the number of documents parked by local BUs
  • Complete the upload of Retro Reinsurance templates provided by local BUs
  • Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads
  • Perform IC matching and ensure zero variance and any variance supported with justification
  • Prepare and send Reinsurance Debit Note to local BUs
  • Perform Incoming Receipt of Reinsurance when fund was remitted by local BUs
  • Perform reinsurance settlement to local BUs
  • Send settlement reminder and follow up with un-remitted fund with local BUs

  • Ensure all processing and reconciliations are completed at month-end
  • Ensure accounting entries are in accordance to the AIA accounting policies
  • Ensure tasks are performed in accordance with the internal control procedures as per the SLA agreed with Local Business Units,
  • Assist Manager of Finance Operations on other projects and matters as and when required
  • Perform coaching and guidance to other Associates/Senior Associates, Finance Operations - General Accounting on the General Accounting tasks.
  • Prepare KPI Report for the processes in accordance to the agreed SLA/signed SOW
  • Perform other responsibilities and duties periodically assigned by immediate manager in order to meet business requirements

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