Executive, Administration (Contract)

  • Competitive
  • Kuala Lumpur, Malaysia
  • Permanent, Full time
  • Hong Leong Bank Berhad
  • 20 Nov 17 2017-11-20

Executive, Administration (Contract)

We are looking for talented and energetic people in the area of administrative role but at the same time able to think creatively and innovatively to drive a more effective management of workplace and better management on administrative work. The Administrative Executive must be able to tracks and supports the financial administration of the operations, and
coordinates events, meetings, and travel arrangements.

Key Responsibilities and Accountabilities
List down the essential duties and responsibilities of the job in the 3 areas below, where applicable.
• Advises and assists in the development of budget and related project budgets as required
• Coordinates and monitors budget transactions within scope of authority and resolve budget and financial issues as they arise
• Analyzes budget reports to ensure accuracy and to forecast future expenditures and/or savings
• Prepares purchase requisitions, invoice requests, travel and expenses claims and draft contracts, as needed. Reviews and submit expense claims
• Act as primary contact for stationeries supplies, paper and maintenance of photocopier and printer for the department
• Oversee all administrative aspects including asset management, procurement and file management.
• Prepare finance documentation for purchase of item/sought for services
• Tracking of monthly expenses and incoming invoices for the department
• Tracking of outsource resourcing
• Data management and compilation for reporting purpose
• Prepares, gathers and relays confidential information and material on a regular basis
• Types, formats, copies, distributes, files and retrieves correspondence, reports and documents of a routine or confidential nature. This includes a wide range of documents varying in complexity using Word, Excel, PowerPoint
• Communicate clearly and concisely from written and oral perspective and able to work with minimal supervision
• Performs highly detailed work on multiple, concurrent tasks
• Performs other related duties as assigned
• Maintains records regarding vacation and leaves for staff reporting to the HOD
• Coordinate HOD daily activities and/or schedule

Jobholder Requirements
Indicate the minimum requirements expected of a jobholder in order to perform the job satisfactory

Managerial (team/group responsibilities)
• High level of teamwork and able to work independently & proactively
• Responsible on all the task given
Organizational (organizational responsibilities)
• Prepare daily, weekly, or monthly reporting for submission to top management

Education/Qualification
• Degree in Business Administration or relevant field.
Experience
• Preferably 1-2 years' experience with administrative management
• Fresh graduates are encouraged to apply
Special Skills
• Knowledge in MS Words, PowerPoint and Excel will be an added advantage
• Good in English communication and writing skills
• Good people management skills