Job scope as follows:
Review on sales productions report and negotiate on contracts and agreements (local and global contracts):
Office facilities preventive maintenance service agreement negotiation, including but not limited to:
Sump Pump & Drainage Pump
Water Leakage System
Vertical wall (landscaping service)
Price negotiation on Office Supplies and regular admin services, such as:
Stationery & Printing Stationery
Pantry supplies & fruit
Overseas and Local courier services
International mover services
Work Pass outsource service / agency
Stationery & Pantry equipment
Fire safety equipment
Provide advice on ad Hoc office facilities maintenance and repair matters, by liaising with Admin personnel and service contractor/renovation company, to provide solution.
Office seating arrangement for onboarding and offboarding, internal transfer.
Corporate credit card matters – new application, renewal, termination, monthly report submission.
Liaise with travel agents for travel reports, credit card updates.
Insurance claims matters – claim status, payment arrangement, liaise with Insurer, Broker, Corp Treasury, Claimants/Origin Office, OGBS team to ensure smooth payment.
Provide advice on admin day-to-day operations, inclusive but not limited to: reception, tea ladies, cleaners, maintenance, pantry supplies and stationery purchase, despatch, handyman, A&A works.
Liaise with Building Management office for all the necessary matters, such as building maintenance matters, power shutdown exercise, road closure, common area repair works.
Communicate with a team of Secretary, for matters related to Hotel, Service Apartment arrangement, event coordination (tea ladies & event space set up) and admin related matters on ad hoc basis.
Assist in Interim Accommodation for new hires (Expatriate) by collaborating with HR, Department Head and Secretary.
Work closely with Global Business Services based in India for: monthly admin expense report, invoice payment status, admin related projects and streamlining processes, insurance monthly payment updates.
Assist Deputy Manager in year-end budget report preparation and submission.
Arranging Temp Admin personal request, to cover team members whenever there are on long leave (3 days and above).
Represent Admin in Fire Safety Committee and Fun Committee.
Any duty as assigned
5-8 years of work experiences as Admin/Office Manager
Possess a keen eye for detail
Self-starter with minimum supervision required
Ability to lead a team and perform under pressure
Please send your resume to firstname.lastname@example.org