Assistant Office Manager Assistant Office Manager …

Kimberley Consulting Pte Ltd
in Singapore, Singapore, Singapore
Permanent, Full time
Last application, 03 Jun 20
SGD5k x13 + bonus
Kimberley Consulting Pte Ltd
in Singapore, Singapore, Singapore
Permanent, Full time
Last application, 03 Jun 20
SGD5k x13 + bonus
Our client is a large multi national Agri Commodities Company.

Job scope as follows:

Review on sales productions report and negotiate on contracts and agreements (local and global contracts):

Airlines
Hotels 
Serviced apartments

 

Office facilities preventive maintenance service agreement negotiation, including but not limited to:

M&E
Aircon
Sump Pump & Drainage Pump 
Water Leakage System
Vertical wall (landscaping service)
Handyman
Furniture system

 

Price negotiation on Office Supplies and regular admin services, such as:

Stationery & Printing Stationery
Pantry supplies & fruit 
Overseas and Local courier services
International mover services
Work Pass outsource service / agency
Stationery & Pantry equipment 
Fire safety equipment

 

Provide advice on ad Hoc office facilities maintenance and repair matters, by liaising with Admin personnel and service contractor/renovation company, to provide solution. 
Office seating arrangement for onboarding and offboarding, internal transfer. 
Corporate credit card matters – new application, renewal, termination, monthly report submission.
Liaise with travel agents for travel reports, credit card updates.
Insurance claims matters – claim status, payment arrangement, liaise with Insurer, Broker, Corp Treasury, Claimants/Origin Office, OGBS team to ensure smooth payment.
Provide advice on admin day-to-day operations, inclusive but not limited to: reception, tea ladies, cleaners, maintenance, pantry supplies and stationery purchase, despatch, handyman, A&A works.
Liaise with Building Management office for all the necessary matters, such as building maintenance matters, power shutdown exercise, road closure, common area repair works. 
Communicate with a team of Secretary, for matters related to Hotel, Service Apartment arrangement, event coordination (tea ladies & event space set up) and admin related matters on ad hoc basis. 
Assist in Interim Accommodation for new hires (Expatriate) by collaborating with HR, Department Head and Secretary.
Work closely with  Global Business Services based in India for: monthly admin expense report, invoice payment status, admin related projects and streamlining processes, insurance monthly payment updates.
Assist Deputy Manager in year-end budget report preparation and submission. 
Arranging Temp Admin personal request, to cover team members whenever there are on long leave (3 days and above).
Represent Admin in Fire Safety Committee and Fun Committee. 
Any duty as assigned 

 

Requirements:

5-8 years of work experiences as Admin/Office Manager
Work independently
Possess a keen eye for detail
Self-starter with minimum supervision required
Problem solver
Ability to lead a team and perform under pressure

 

Please send your resume to admin@kimberleyconsulting.com

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