• Negotiable
  • Singapore
  • Permanent, Full time
  • Standard Chartered Bank Singapore
  • 27 Aug 17

Confidential Secretary

  • Location: Singapore
  • Salary: Negotiable
  • Job Type: Full time

Please view Job Description for details.

To provide full Administration role to the CIB ITO Client Enablement & Corporate Finance team to ensure the smooth running of the office and delivery of a quality service for the benefit of the Bank and customers.

Key Roles and Responsibilities

DEPARTMENT ADMINISTRATION
* Provide administration and secretarial support
* Arrange meetings and conference calls, including booking of meeting rooms
* Travel arrangements
* Prepare and submit expense claims
* Raise e-Procurement for payment made to invoices and tracing of payment status
* Raise RMS for IT requirements, follow up and ensure closure of the requisitions
* Admin support for department events and matters
* Be part of team to support Department Business Continuity Plan, Call Tree Management and other arrangements

NEW HIRES/LEAVERS
* New request/return of hardware, IT, office requirements including printing of business cards
* New request/removal of system and security access
* Prepare handover checklist and removal of accesses for leavers

DEPARTMENT MATTERS
* Maintain departments email distribution lists and generic mailboxes
* Maintain shared drive and department files
* Represent Department as Business Continuity Plan Crises Coordinator
* Represent Department as Department Fire Warden

OTHER SUPPORT
* Organise team meetings/off sites and calls
* Prepare presentation materials as and when required

Qualifications and Skills

* Provide MIS support which may be required from time to time Qualifications & Skills
* Strong PC skills particularly with Outlook, Microsoft Word, PowerPoint, Excel
* Proven secretarial/administration skills
* Good communication skills with strong command of English
* Excellent organisational skills with ability to prioritise workload and manage conflicting priorities
* Reliable, discreet and diplomatic
* Responsive and able to pay meticulous attention to detail
* Strong team player who demonstrates good interpersonal skills

How To Apply

You can search and view current opportunities across our organisation and apply immediately by visiting www.standardchartered.com and selecting Careers. To help speed up your application, please note the following:

- You will need to log in (or register if you are visiting our careers site for the first time) before you can apply for a specific role

- Some roles may require you to undertake an online talent assessment in addition to completing the application form (to facilitate this process it is preferable that you provide us with an email address as part of your contact information)
- We will ask you about your education, career history and skills and experience, it may be helpful to have this information at hand when completing your application

It usually takes 15 - 20 minutes to complete the application form; you can save your application at any time and return to complete it at your convenience.

Closing Dates

The closing date for applications is 03/06/2017. Please note all closing dates are given in Hong Kong time (GMT + 8 hours). We aim to respond to successful applicants within four weeks and will keep a record or your application in our database so that we can contact you when suitable vacancies arise in future.

Diversity and Inclusion

Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage. By building an inclusive culture, each employee can develop a sense of belonging, and have the opportunity to maximise their personal potential.