Mailroom Processor/Receptionist Mailroom Processor/Receptionist …

Intesa San Paolo
in Istanbul, Gokturk, Turkey
Permanent, Full time
Be the first to apply
competitive
Intesa San Paolo
in Istanbul, Gokturk, Turkey
Permanent, Full time
Be the first to apply
competitive
Intesa Sanpaolo is the banking group leader in Italy. Assisting more than 11,1 milion of retail customers through a network of 4400 branches, it significantly supports the development of Companies and gives an important sustain to the country's growth. It is looking for new qualify profiles who want to face demanding and challenging career path with the following requirements:

~Mailroom Related Responsibilities:

• Daily receipt of all incoming mails arriving at reception desk

• Daily control of National Electronic Notice Mail (UETS) address of the Branch and print the arriving mails

• Daily control of the Registered e-mail Address (KEP) of the Branch and print the arriving mails

• Daily control of the general e-mail address of the Branch (via outlook) and print the arriving mails

• Daily register all incoming mails arriving from above mentioned means by giving date and subsequent order number

• Ensuring the incoming mail books updated by daily inserting incoming mails with its details (sender's name, subject, date order no etc.)

• Distributing the incoming mails to the related departments for their signatures

• Scanning and photocopying of all incoming mails for electronic and hard copy achieve

• In coordination with the HR & Admin Manager prepare the replies to the incoming investigation notices from execution offices, courts, public prosecutors, municipalities and other public institutions,

• Collecting the authorized signatures for the reply letters to authorities

• Daily preparing the outgoing reply letters for post by enveloping them and filling in the postal lists

• Ensure the correct registration of all outgoing mails in the outgoing mails book with details (receiver's name, subject, date order no etc.)

• Scan and photocopy of all outgoing mails for electronic and hard copy archieving

• In coordination with the HR & Admin Manager, sending the outgoing mails via Registered e-mail Address of the Branch Reception Related Responsibilities:

• Receiving all incoming calls falling to the switchboard

• Distributing the calls to the related desks in the Branch

• Wellcoming the visitors arriving to the Branch

• Other duties related with the position

Required Experience
• Experience in similar tasks

Competencies Required
• Basic English
• Honest, flexible, responsible and hardworking
• Organization and administrative skills, with hands on experience
• Pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Computer literate
• Excellent communication skills
• Well organized and capable of working well under pressure
• Team player
• At least high school degree, University degree is preferred

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