Company Secretarial

  • Location: London, England, United Kingdom
  • Salary: Competitive
  • Job Type: Full time

Company Secretarial


Based in London this role will manage the board relationship aspect for a portfolio of Guernsey based - London listed entities with the minimum of supervision in a professional, effective, and high quality manner

What we do in the Board Relationship Management Team:

Board Relationship Management:
• Principal point of contact for client/fund Boards & Non-Executive Directors ("NEDs")
• Co-ordinate and ensure smooth delivery of service to client Boards by anticipating the needs of the Boards and taking responsibility for delivering the client meeting experience
• Cross sell Northern Trust products
• Liaise with internal and external service providers to the client/fund Boards
• On-boarding new business in tandem with the New Business Team/Client Relationship Manager

Board Meetings:
• Represent NT as Administrator and also act as Company Secretary to the funds at board meetings
• Act as Minute Taker in board meetings
• Responsible for noting Action Points arising at board meetings and ensuring their completion by all parties

Corporate Governance guidance:
• Undertake reviews of the Company and Board against the latest key Corporate Governance Codes (AIC, UK and Guernsey)
• Provide guidance on regulatory, reporting, compliance and stock exchange obligations impacting client/fund Boards and project manage as applicable, often with support from Corporate Broker/Investment Manager
• Monitor and implement (on behalf of the board where required), regulation changes (e.g. new 2016 Market Abuse Regulation/ FATCA/CRS/AIFMD etc.
• Identify areas for increased corporate governance best practice and work with the Board to implement changes
• Review policies and procedures for the Boards
• Undertake annual board self-assessment and service provider assessment

Corporate Actions, Company Changes & Reporting:
• Work with various internal and external service providers to implement corporate actions, such as:
• Stock Exchange Listings (London/TISE/Dubai etc.)
• Buy-backs
• Redemption/tender offers
• Dividends
• Tap issues/additional market share offerings
• Liaise with Statutory Services Department for Member meetings
• Liaise with Financial Reporting for year-end & interim Accounts
• Facilitate the execution of all client legal documentation that needs to be signed offshore
• Support Stock Exchange announcements
Requirements(Qualifications and Knowledge/Skills/Competencies)

• The ideal candidate will hold experience in a similar corporate governance, relationship management, corporate secretarial or board servicing role.
• As a minimum have an understanding of company secretarial services including the preparation of agenda papers, compliance with regulatory requirements and making regulatory stock exchange announcements.
• A good knowledge of the offshore fund industry particularly with regard to the statutory and regulatory requirements for Guernsey based collective investment schemes and associated vehicles is an advantage/ desirable
• A working knowledge of the London Stock Exchange and The International Stock Exchange listing requirements and continuing obligations together with an understanding of the key corporate governance Codes (AIC, UK and Guernsey)
• Effective communication (written and verbal) with a good command of the English language
• Organised with strong time management skills, accuracy and attention to detail
• Computer literate, particularly with Microsoft Office programs

About Northern Trust

For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 16,500 employees globally. We serve the world's most-sophisticated clients - from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.

We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.

As of December 31, 2017, Northern Trust Corporation had:

• $139 billion in banking assets
• $8.1 trillion in assets under custody
• $10.7 trillion in assets under custody/administration
• $1.2 trillion in assets under management

London, England, United Kingdom London England GB