EA/ Compliance Assistant

  • Negotiable
  • London, England, United Kingdom
  • Permanent, Full time
  • Nomura
  • 08 Feb 18 2018-02-08

This is a team assistant role operating within a wider team assistant pool providing assistance to members of 2 busy compliance teams (Regulatory Affairs and Global Markets Compliance).

Key Tasks:

  • Arrange and coordinate complex meetings and regulatory reviews between external regulators and Nomura's senior management teams based in the UK and overseas (over 300 meetings per year)
  • Maintain annual forward looking schedule of Regulatory meetings and update regulatory dashboard management system
  • Day to day liaison with regulators on a range of logistical and administrative issues
  • Arrange travel itineraries, book travel, arrange visas as necessary, order currency. Help arrange meeting schedules for travelling personnel.
  • Full diary management for members of the management team
  • Telephone, answering calls, dealing with queries and taking messages for members of the management team
  • Handle or help on ad hoc requests/projects
  • Process invoices, raise expenditure requests and order stationary items when necessary
  • Book meeting rooms and video conferences globally
  • Main point of contact for queries for the Department and visitors from overseas
  • Maintain Email distribution lists and organisation charts
  • Update calendars
  • Process expense claims for members of the department as necessary, ensuring they are in accordance with Company policy
  • Provide coverage for other members of the Department when other PAs are out of the office

Skills, experience, qualifications and knowledge required:

  • Excellent relationship management and diplomacy skills
  • Ability to deal with highly confidential and sensitive issues
  • Ability to effectively escalate issues to senior management
  • Persistence and resilience when working in a high-pressure environment
  • Experience of dealing with very senior stakeholders (up to Board level)
  • Multi-cultural awareness
  • An effective team player

  • Previous admin experience essential, preferably in Banking or Sales.
  • Excellent verbal and written communication skills Strong organisation and administration skills
  • Able to plan and prioritise workload
  • Ability to to tight deadlines
  • Ability to work in an evolving environment and flexible to change
  • Attention to detail
  • Commitment and drive
  • Intermediate to Advanced Word, Excel, PowerPoint, Outlook
  • Enthusiastic person with a high level of professionalism