Finance & Administration Assistant

  • Up to £45k
  • London, England, United Kingdom London England GB
  • Permanent, Full time
  • Non-disclosed
  • 15 Mar 18 2018-03-15

We seek a highly organised and flexible finance and administrative assistant to support a busy family office. This role will suit a detail orientated and self-motivated individual who is comfortable with the Microsoft Office suite, routinely working with Excel and Word.


Accounting tasks:

  • Organisation of invoices and review prior to approval
  • Recording of expenditure upon approval
  • Preparation of cheques and transfer instructions for signature
  • Management and monitoring of online payments, direct debits and standing orders
  • Reporting of payments made by category with supporting documentation
  • Reconciliation of bank statements and maintaining digital records
  • Oversight of petty cash levels and records, and review of staff expense claims
  • Coordination with ‘Outsourced HR’ on staff payroll matters
  • Maintain relationship with external accountants to include:
  • Provision of financial information and checking draft monthly reports of income and assets
  • Provision of information for annual financial reports and tax returns
  • Ad-hoc PA duties including but not limited to: Correspondence, bookings, maintaining key spreadsheets, drafting memos


Charitable Foundation administration:

  • Record keeping and monthly reconciliation of the Foundation’s bank account
  • Monitoring of HMRC Gift Aid payments
  • Preparation of management information for Trustees
  • Main point of contact and preparation for the annual audit
  • Assist with financial charity due diligence
  • Assist with Foundation correspondence where required


Person Specification:

  • A quiet, trustworthy individual to work in a small, friendly office for a wealthy family
  • Accounts background required
  • Unquestionable discretion
  • Calm and confident disposition
  • Able and comfortable working within a close team
  • An ability to form good internal and external working relationships
  • Excellent organisational skills with ability to prioritise
  • Intuitive and flexible approach to problem solving