HR Generalist London based HR Generalist London based …

VTB Capital
in London, England, United Kingdom
Permanent, Full time
Last application, 14 Jul 20
VTB Capital
in London, England, United Kingdom
Permanent, Full time
Last application, 14 Jul 20
VTB Capital
Reporting directly to the Head of HR London & International, this role supports general HR activities across London and the International offices (HK, Singapore, Switzerland, Bulgaria, Guernsey)

Principal Responsibilities

  • Ensure timely and accurate handling of HR administrative processes including hires, transfers, salary actions, terminations, etc. Improve workflows to maximize productivity;
  • Design and generate necessary reports and present analyzed data;
  • Recruitment of staff up to and including Associate Director/Director level:
  • Drafting Legal agreements for external recruiters;
  • Conducting final interview with preferred candidates;
  • Liaison with business managers regarding compensation/offer terms;
  • Drafting HCMC forms, obtaining approvals from businesses, submit cases to HCMC and managing outcomes;
  • Managing recruitment and on-boarding of introduced/work experience/internships;
  • Work closely with Compliance to ensure new joiners and leavers are processed in accordance with the Senior Manager Regime;
  • Exit interviews of leavers up to Director level;
  • Produce reports from Oracle, Comp, Leave Tracker systems;
  • Update HR policies in line with current legislation and custom and practice; carry out regular checks for changes of legislation in all jurisdictions of international offices;
  • Assist in the administration of Company’s policies and procedures;
  • Liaise with immigration providers to understand immigration process for hires/transfers;
  • Assist business managers with any HR issues, e.g. disciplinary and grievance processes including long term sickness, issuing warnings etc;
  • Update job descriptions on annual basis;
  • Preparing documentation for terminations;
  • Perform ‘Name and Claim’ duties in the Comp system for the end of year comp process; assigning rating and communicating managers in the Comp system for London &  Intl population;
  • Help coordinate the Promotion process;
  • Take part in distribution of comp letters;
  • Monitoring budget costs;
  • Logging HR invoices into TIBCO system;
  • Four eye check of all important HR documentation created by the HR Coordinator;
  • Track the return of Performance objectives/reviews; assist the business with system access queries;
  • Participate and contribute to HR projects as and when they arise;
  • Handle some non-complex ER issues, advise line managers on application of employment law and company’s policies and procedures;
  • Assist the HR Coordinator with administration duties;
  • Keep Org Charts up-to-date;
  • Provide holiday cover for other members of London HR team;
  • Take part in ad hoc HR projects;
  • Work closely with HR Moscow team to ensure all the HR-connected issues are of the same standard and quality

Key Competencies & Qualifications

  • University degree;
  • Financial services experience
  • Fluent English language; Russian is an advantage;
  • Strong previous 5+ generalist HR experience track records;
  • Knowledge of UK employment law;
  • Previous track record in recruitment;
  • Experience in covering HR issues remotely in multiple international offices;
  • Able to work independently on range of activities detailed above;
  • Able to multi-task, prioritize and establish deadlines to ensure that customer needs are consistently met;
  • Able to exercise solid judgment under pressure and handle multiple clients;
  • Flexible, work well in fast-paced and rapidly changing environment;
  • Able to contribute individually and as a member of the team;
  • Excellent communication skills, both oral and written;
  • Excellent follow up, organization and time management skills;
  • Proactive consultative approach to deal effectively with senior clients;
  • Excellent problem solving skills/ analytical ability and attention to detail;
  • Strong PC skills with excellent working knowledge of Excel, HR systems to run HR-connected reports.