Office Management

XY is a global estate orchestrator with a focus on ultra-high net worth families and corporations. XY is an independent company with no conflicts of interest that uses scientific methodologies and best-in-class technologies which have been developed in accordance with international experience and research.

We are looking for a qualified Office Manager Assistant in charge of the following activities:
- Welcoming visitors to the Company
- Answering the telephone/transferring calls
- Helping to arrange Company events and meetings
- Providing logistical support such as managing deliveries and post
- Managing boardroom and common rooms booking requests
- Liaising with the building management to ensure a smooth running and efficient servicing of the office
- Being a central point of contact and information for the London office and communicate and assist the other offices as required
- Maintaining the office and stationary supplies
- Assisting with the booking and arranging of some travel arrangements for staff as required
- Providing administrative support including marketing/CRM database inputs
- Other ad hoc administration duties where required

Job Requirements:
- 1-2 years professional experience as receptionist/secretary in financial institutions (ideally private wealth management/private banking) would be desirable
- Proficient in written and spoken English
- Good knowledge of Italian or German will be considered a plus
- Excellent knowledge of Windows Office (Outlook, Word, Excel, PowerPoint, Access)
- Meticulous attention to detail and the ability to coordinate and prioritise numerous tasks simultaneously
- “Can do” attitude
- Professional appearance at all times
- Ability to be discreet with confidential and sensitive information
- Accuracy, reliability and good sense of responsibility are essentials
- Excellent communication and interpersonal skills, work organization, autonomy and proactivity.

Location: SW1 London – England
Start: June 2018

 

  • Competitive
  • London, England, United Kingdom
  • Permanent, Full time
  • XY Group
  • 21 Feb 18