Office Manager - Back Office - French Speaking Office Manager - Back Office - French Speaking …

DELFF Management
in London, England, United Kingdom
Permanent, Full time
Last application, 07 Apr 20
Competitive
DELFF Management
in London, England, United Kingdom
Permanent, Full time
Last application, 07 Apr 20
Competitive
Office Manager with back office experience in the asset management or bank industry

DELFF Management Ltd is a London based Asset Management company specialised in corporate credit, and partly owned by a large French Fund Manager, la Française AM. We are looking for an Office Manager with back office experience in the asset management or bank industry. The right candidate will be:  highly efficient, literate, numerate and have the ability to work independently.

Duties and key areas of responsibilities include: Back office, HR, Compliance, Sales & Marketing and Admin.

 

Back-Office & Trade Support:

  • Manage the trade process of bonds from initial trade log to settlement including counterparty relationships;
  • Liaise with internal and external counterparties such as agent banks, loans admin and counterparties;
  • Manage Trade Confirmation, Transfer Certificates and Pricing Letter based on Loan Agreements;
  • Input and maintain trade information on database (trade blotters);
  • Prepare settlement package for Loans.

Compliance support: direct work with Compliance officer

  • Read and prepare any documents for review by Compliance Officer and Company Directors;
  • Prepare staff annual compliance reviews;
  • Prepare all compliance submissions for the Company and maintain compliance folders up to date.

Accountancy: Expenses Management

  • Prepare and source documents for the accountant visits and for the yearly audit;
  • Basic Quickbooks Pro expense log, scan and file documents in specific Database.

Human Resources

  • Maintain HR Records;
  • Draft HR adverts;
  • Participate actively in the hiring process;
  • Manage staff contracts.

Office management/Admin

  • Devise and maintain office systems including data management and filing;
  • Source and manage all new and existing third-party suppliers;
  • Organise the office layout and maintain supplies of stationery and equipment;
  • General correspondence, post, and any other ad hoc activity required;
  • Arrange travel and accommodation for MDs.

IT           

  • Manage relationship with external IT team;
  • Liaise with IT and telephone service providers.

Sales and Marketing support

  • Produce documents, briefing papers, reports, term sheets and presentations;
  • Prepare marketing meeting materials;
  • Translate new documents produced.

               

Skills required

  • Excellent English and French (both oral and written)
  • Proficiency in Microsoft office (Excel, PowerPoint, Word, Outlook) and Quickbooks Pro
  • Adaptability and a flexible work approach
  • Excellent organisational skills and ability to multi-task
  • Good attention to detail and numeracy skills
  • University degree
  • Experience of having supported a team
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