PMO Specialist/Administrator PMO Specialist/Administrator …

BNY Mellon
in London, United Kingdom
Permanent, Full time
Last application, 19 Jan 22
Competitive
BNY Mellon
in London, United Kingdom
Permanent, Full time
Last application, 19 Jan 22
Competitive
PMO Specialist/Administrator
What we do:

Digitization & Business Change group is dedicated to International business change, covering a wide range of programmes from new client / growth business opportunities, regulatory reforms, social change across EMEA Asset servicing. Activities include:
  • Coordination and management of the Digitization & Business Change, inclusive of budgeting and resourcing.
  • Consolidated reporting and communications.
  • Programme initiation and set up.
  • Change delivery across the Corporate portfolios (Strategic Growth and Change, Sustain/Support Current Business Model and Regulatory Control).


Role responsibilities
  • Conducting program/portfolio health checks and project traceability; assisting with internal audits
  • Assisting Senior Group Manager as required with Portfolio reporting, minutes, meeting bookings, presentations, and other ad-hoc departmental duties
  • Financial management of existing programmes and projects. Inclusive of supporting annual forecasting, administration, review of actuals against plans and resolving variances with Programme/Project Managers.
  • Project/Program reporting , do cumenting and tracking risks, issues
  • Documenting and tracking dependencies, constraints, action plan
  • Lessons Learned
  • Steering documentation (pack, minutes)
  • Booking meetings (across multiple time zones)
  • Scheduling workshops and assisting in the preparation and delivery of them.
  • Taking minutes as needed
  • Updating program/project documentation (Charter)
  • Preparing packs for meetings and governance
  • Preparing change control documentation
  • Support effective records management and adherence to Corporate Policy. This will include the ability to manage both shared drives and SharePoint sites.
  • Manage a workstream or small project as required under supervision of a Programme Manager


Experience & Qualifications:
  • Bachelor's degree or the equivalent combination of education and experience in business management or related field is required.
  • Strong experience in Programme/Project Management preferred. Project Management Professional (PMP) certification and/or Prince2 certification is preferred.
  • Strong written and verbal communication skills required.
  • Experience in the Financial Services Sector
  • Literacy in: Outlook, Word, PowerPoint (high level of skill essential), Excel, Visio, Project (latter not essential).
  • Flexibility in terms of both working hours and work undertaken will be required.


Person Specification
  • Strong written communication skills
  • Attention to detail
  • Able to multi-task and work to tight deadlines
  • Pro-active self-starter
  • Experience of working in a complex, cross jurisdictional matrix environment
  • Strong organisation and planning skills
  • Experience of administering Global meetings
  • Ability to quickly assimilate multiple programme/project MI reports, conduct quality assurance, scrutinize and clarify exceptions and then summarize themes and issues towards the production of MI reporting packs for Executive Committee and Board level consumption.
  • In depth cross-functional experience in administration, resource planning, governance, procurement and MIS.
  • Knowledge and use of PM tools and techniques; analysis of requirements, instigation of project controls, identification and analysis of cross project dependencies as well as production of detailed reports.
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