SSGM EMEA CAO Company Secretary

  • Location: London, England, United Kingdom
  • Salary: Competitive
  • Job Type: Full time

SSGM EMEA CAO Company Secretary

The role of the EMEA Global Markets Company Secretary will be to provide support to the Head of SSGM EMEA from a governance perspective:
  • To ensure centralized governance requirements across SSGM EMEA are managed effectively
  • To help deliver company secretarial services to the SSGM EMEA UK legal entities and internal governance committees and be responsible for ensuring adherence to State Street governance policies
  • Responsible for leading and delivering effective corporate governance reporting arrangements for SSGM EMEA
  • Be an influencer and champion of best practice for company secretarial and corporate governance arrangements across SSGM EMEA
  • Responsible for ensuring that the SSGM EMEA Cosec's policies, procedures and practices keep pack with changing requirements, in terms of Boards, Committees and Forums

Individual Contributor
  • Display a culture of individual ownership of tasks to embed a clear individual sense of accountability in performing the role
  • Behave in an appropriate and professional manner in line with the UK Money Markets Code of Conduct
  • Provide appropriate management information as required to support business unit decision making
  • Support the 'Risk Excellence' culture within the business
  • Adhere to limits of delegation and escalation procedures required by your manager so that you comply with internal policies and external regulations

Board and Committee Support
  • Management of the day to day governance requirements for boards and committees for SSGM EMEA legal entities
  • Preparation of papers and agendas for board and committee meetings
  • Develop a close working relationship with chairs and members of boards and committees
  • Act as first point of contact for these chairs and members in all matters relating to governance and company secretarial work
  • Maintaining up to date records and distributing material via Diligent Boardbooks and other mediums
  • Taking minutes and actions from meetings, including minute review process, distribution of minutes and actions and maintenance of records of minutes and actions
  • Providing dedicated point of contact for all board and committee members
  • Oversee the maintenance of an annual calendar of board and committee matters, ensuring full compliance with relevant constitutional documents, terms of reference/charters, State Street's Legal Entity Governance Standards, as well as all other statutory, regulatory and legal requirements

Business Forum Support
  • Preparation of papers and agendas for Business Forum meetings including Business Unit Reviews, New Business Forums and STT EMEA Reviews
  • Act as first point of contact for these members in all matters relating to Business Forum Support
  • Taking minutes and actions from meetings, including minute review process, distribution of minutes and actions and maintenance of records of minutes and actions
  • Adherence to deadlines including obtaining EVP approval where required

Regulatory Request Support
  • Provision of SSGM EMEA company information as required by auditors and regulators
  • Preparation and coordination of papers and agendas for Regulatory requests including ECB, PRA and FCA on behalf of SSGM EMEA
  • Liaison with other regions, legal entities, Boards and departments in preparation of consolidated response
  • Management of delivery of responses to regulators in coordination with Compliance

Administration
  • Drafting, maintenance and approval of SSGM EMEA centralized policies and procedures
  • Maintenance of Conflicts of Interest Register
  • Maintenance of Regulatory Examination records
  • Authorised signatory list ownership
  • Management of SSGM EMEA Legal Entity organizational charts
  • SSGM CAO Calendar management
  • Management of SSGM EMEA seating plans
London, England, United Kingdom London England GB