Senior Administration Assistant

  • Location: London, England, United Kingdom
  • Salary: Competitive
  • Job Type: Full time


The key responsibilities of the role include:

Supporting a Senior Executive with:

The management of their diaries (scheduling and maintaining appointments and meetings)

Seamless coordination of meetings, including timely distribution of invitations, agendas and documentation;

Receiving and opening mail and meeting and greeting visitors;

Making travel arrangements and preparing travel itineraries;

Processing travel expense reimbursements;

Preparing spreadsheets, presentations and organisation charts as required;

Assisting with projects;

Maintaining a filing system;

Maintaining a good knowledge of the EMEA Compliance team and a basic knowledge of the business unit and wider organisation;

Ordering stationery for the department;

Processing IDM and IT Service Requests for new joiners;

Arranging seating and security access for visitors from other offices;

Printing and binding any presentations / documents;

Filing, scanning and printing confidential documents;

Arranging couriers as required;

Provide backup holiday cover for other admin assistants in the team

In addition; responsibilities will include:

Support to the wider compliance team with the following

Arrangements of meetings;

Coordinating travel plans;

Adhoc administrative duties

The successful candidate will benefit from having:


Experience in providing senior administrative support in financial services or a similar industry;

Ability to communicate at senior level;

Ability to make sound judgements and independent decisions regarding planning, organizing and scheduling of work on a day to day basis with minimal instruction;

Proficiency in Microsoft Powerpoint, Work, Excel (intermediate) and Visio;

Excellent written and verbal communication skills;

Attention to detail;

Ability to multi-task

Proactive approach;

Ability to maintain confidentiality


The competencies that would be valuable for this role include:


Time management;

Judgement / decision making;

Organizational skills



About Northern Trust 


For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 16,500 employees globally. We serve the world’s most-sophisticated clients – from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.


We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.


Northern Trust proudly cultivates a diverse workforce, to serve our diverse client base. We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company. We encourage applications from the best regardless of ethnicity, gender, gender identity, age, nationality, disability, sexual orientation, education, socio-economic background, parental and caring status, or religion. 

As of March 31, 2018, Northern Trust Corporation had:

$10.8 trillion in assets under custody/administration 

$8.1 trillion in assets under custody

$1.2 trillion in assets under management

$130 billion in banking assets


London, England, United Kingdom London England GB