Team Assistant - Operations - Associate

  • Competitive
  • London, England, United Kingdom
  • Permanent, Full time
  • Jefferies
  • 12 Nov 18

The role is supporting the Head of International Operations and the COO team to support all aspects of their day-to-day responsibilities, as directed.

Company

Jefferies, the global investment banking firm, has served companies and investors for over 50 years. Headquartered in New York, with offices in over 30 cities around the world, the firm provides clients with capital markets and financial advisory services, institutional brokerage and securities research, as well as wealth management. The firm provides research and execution services in equity, fixed income, and foreign exchange markets, as well as a full range of investment banking services including underwriting, mergers and acquisitions, restructuring and recapitalization, and other advisory services, with all businesses operating in the Americas, Europe and Asia.

 

Team

The Intl OPS Management team which includes the COO & CAO functions is in London. The team works closely with Senior Management, the Front Office, all areas of Operations (Settlements, Middle Office, Corporate Actions, Regulatory and Control teams), Human Resources, Office Services and other Corporate areas.

 

Role

The role is supporting the Head of International Operations and the COO team to support all aspects of their day-to-day responsibilities, as directed.

 

Key Responsibilities

The key responsibilities include:

  • Support the Head of Intl Operations:
    • Managing and organising Head of International Operations’ diary and meeting schedules.
    • Preparing London Ops Management meeting agenda, minuting meeting and following up on actions.
    • Organising travel arrangements & submitting T&E claims.

 

  • Headcount and Resource management responsibilities:
    • Maintaining Intl Operations Organisation charts.
    • Participation in departmental headcount resourcing meetings. Liaising with line managers and HR dept to manage hire approval, recruitment and onboarding of staff.
    • Monitoring and control of Consultant and Temporary contract renewals.
    • Managing departmental seat plan and coordinating desk allocations including office reorganisations. Liaising with other corporate areas including office services and IT.
    • Ensuring adherence to firm’s holiday policy.
  • Support the COO function including:
    • Assisting in budget preparation, variance analysis and expense tracking.
    • Reviewing and updating Operations support allocation model.
    • Maintenance and tracking of departmental objectives, goals and cost save initiatives.

 

Qualifications

Candidate Specification

The following skills and experience are required for this role:

Degree educated

  • Working within a similar organisation & team.
  • Strong organisational and communication skills.
  • Ability to prioritize work effectively.
  • Strong PC skills, particularly Microsoft Office products.
  • Highly numerically literate: accurate with great attention to detail.

 

Primary Location: GB-GB-London