For Recruiters

Team Assistant (9 Months)

UBS
London, United Kingdom
Posted 24 days ago Contract £26 Per Day
We are looking for a Team Assistant to work in the M&A Team here at UBS.



- Diary management – co-ordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time
₋ Arrange meetings, both internal and external (including conference calls and video conferences), taking account of complex diaries and time-zone differences
₋ Build relationships with clients (internal and external) and their assistants
₋ Assist in the preparation for various meetings
₋ Ensure appropriate travel arrangements are made, including necessary visas (operating within UBS Travel Policy) some out of hours assistance required for booking / re-arranging travel / cars
₋ Process expenses and reimbursement through SAP
₋ Liaise with numerous management offices and key departments across the Bank
₋ Draft / prepare correspondence (email, letters) which conform to UBS standards
₋ Assist with the typing and printing of letters, agendas, reports and presentations
₋ Database administration (e.g. updating Banker Portal databases)
₋ Updating of team distribution lists.
₋ Cover telephones, taking messages when needed
₋ Maintain filing and stationery
₋ Other ad hoc tasks
Requirements:
₋ Ability to show initiative
₋ Ability to work in an efficient manner independently and in a team environment
₋ Ability to understand the priorities and changing demands of a team in order to adapt support
₋ Excellent communication skills, both oral and written
₋ Professional manner
₋ Delivery focussed, able to prioritise
₋ High attention to detail, whilst juggling several tasks and deadlines
 

We are looking for someone who has experience in a Sector team.

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