Facilities Coordinator Facilities Coordinator …

Northern Trust
in St Peter Port, Guernsey, United Kingdom
Permanent, Full time
Be the first to apply
Competitive
Northern Trust
in St Peter Port, Guernsey, United Kingdom
Permanent, Full time
Be the first to apply
Competitive
Northern Trust
.

About The Role:

The Facilities Co-Ordinator will provide assistance to the Facilities Manager, for the smooth and efficient running of Northern Trust’s offices in Guernsey.

The position will work alongside the Facilities Manager to support both in-house and outsourced activities to add service value and commercial focus to the FM function. To build successful relationships with key stakeholders, Workplaces Services team members and EMEA partners.  To ensure the FM function remains aligned with organisational goals and management of risk. Provide financial analysis on all budgets for the Guernsey properties.

Principal Responsibilities:

General Management

Work with the Facilities Manager to provide support to the Head of WPS, Guernsey for the delivery of WPS functions.

Assist in the planning of operational FM activities and services for Guernsey.

Responsible for monitoring performance of assigned vendors to ensure targets are met within budget.

Ensure all contract documentation is current and compliant with Northern Trust procurement policy.

Undertake the budget management of assigned vendors.

Assist with compiling the annual budget for the group for Guernsey.

Provide monthly reporting on variance, accruals and forecasting.

Provide support and training on all accounting systems used to submit invoices for payment.

Provide training and support to other EMEA locations on monthly financial reporting and budgeting.

Provide support to direct reports, including performance reviews, the setting of personal and team objectives, identifying training requirements and support continuous professional development.

Facilities Management Services

Responsible for the delivery of a cost efficient and high quality FM deliveries for the Guernsey operation including but not limited to:

Building engineering maintenance service and support

Cleaning services

Hospitality services

Reception & switchboard services

Post & distribution services

Health & safety

WPS Helpdesk and reservations

Internal business moves & space planning

Document storage and management

Business continuity

Administration

Vendor management

Skills / Experience Required:

The ideal candidate should have a proven track record in the management of FM contracts in a professional services firm. Experience within a global organisation would be beneficial.

Have experience in people management and demonstrate strong leadership skills.

Demonstrate successful contract management.

Proven ability to build and maintain strong vendor relationships.

Experience in financial management and budgeting.

Advanced Microsoft Office experience (focusing on Excel, Word, PowerPoint and Project) required.

Ability to bring a fresh approach.

Excellent written and oral communication skills, including presentation and negotiation skills

Ability to manage and inspire team members, giving direction and focus.

Ability to manage multiple projects and priorities.

Understand the legal framework of contracts.

Demonstrate successful management of contracts and measurement of service excellence.

Bolster productivity within budget constraints.

Ability to network at all levels of the organisation.

Flexibility and adaptability to changing business requirements

Ability to display initiative, confidence and professionalism in all dealings

About Northern Trust:

Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.


Working with Us:

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!        

       
We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.


We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and ethical companies. Build your career with us and apply today.

 

Skills / Experience Required:

The ideal candidate should have a proven track record in the management of FM contracts in a professional services firm. Experience within a global organisation would be beneficial.

Have experience in people management and demonstrate strong leadership skills.

Demonstrate successful contract management.

Proven ability to build and maintain strong vendor relationships.

Experience in financial management and budgeting.

Advanced Microsoft Office experience (focusing on Excel, Word, PowerPoint and Project) required.

Ability to bring a fresh approach.

Excellent written and oral communication skills, including presentation and negotiation skills

Ability to manage and inspire team members, giving direction and focus.

Ability to manage multiple projects and priorities.

Understand the legal framework of contracts.

Demonstrate successful management of contracts and measurement of service excellence.

Bolster productivity within budget constraints.

Ability to network at all levels of the organisation.

Flexibility and adaptability to changing business requirements

Ability to display initiative, confidence and professionalism in all dealings

About Northern Trust:


Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.


Working with Us:


As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!        

       
We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.


We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and ethical companies. Build your career with us and apply today.

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