Capital Planning & Grants Manager

  • $130,335.00 - $155,648.00 Annually
  • Oakland, CA, USA
  • Permanent, Full time
  • Alameda-Contra Costa Transit District
  • 12 Jan 18 2018-01-12

AC Transit is currently recruiting for the position of Capital Planning & Grants Manager. Under general direction; manages the department responsible for developing short and long-range capital planning programs and funding strategies; identifies District needs and appropriate funding sources, and obtains funding to meet those needs; ensures District compliance with federal, state, and local rules, regulations, and other funding source requirements; and provides expert advice to various District departments.


• Manages, plans, coordinates, and evaluates the functions of the department responsible for conducting capital planning studies, writing grant applications, and obtaining and administering grants and specially funded projects.

• Conducts needs-assessment studies, and develops short and long-range strategies for funding the District's capital and operational funding needs.

• Evaluates the feasibility of obtaining funding for proposed projects, writes grant applications, and ensures District compliance with federal, state, and local regulations and funding source requirements.

• Develops and presents written and oral reports, and analyses on a wide variety of complex issues involved in regional transportation funding; including financial, legislative, and other related issues.

• Advocates for, and represents the District at various stages in the regional transportation planning process, including development of interagency agreements and Memoranda of Understanding (MOUs) pertaining to the acquisition of funding and providing of service.

• Manages complex statistical and data analysis projects, oversees the maintenance of records systems and databases for capital planning and grant administration systems, and administers complex programs and assigned projects.

• Prepares and administers a departmental budget, prepares the District's grant funded capital budgets, and assists in the development of the District's operations budget.

• Recommends the appointment of staff, provides and coordinates staff training, and works with employees to correct deficiencies.

• Consults and renegotiates with funding agencies and project managers to revise the scope of work, budget, and timelines to maximize use of grant resources.

• Coordinates periodic funding agency audits, and prepares District responses to findings.

• Performs related duties, as required.



Education/Training: Equivalent to a Bachelor's Degree, with major course work in accounting, finance, public administration, transportation planning or closely related field.


Experience: Five (5) years of increasingly responsible experience in capital program development, grants administration, budgeting, planning, or a related area that included three (3) years of supervisory experience. Experience in a public transit environment is desirable.


Knowledge of: Principles and practices of short and long-range capital planning; principles and practices of public funding and the grant applications process; funding sources; short and long-range capital and operating budgets; the financing, planning, and operations of a public transit system; grants management and administration; development of transit capital programs; pertinent federal and state regulations; principles and practices of management, supervision, leadership, motivation, and team building; and personal computers and current software programs for word processing, spreadsheets, and presentation at the intermediate level of proficiency.


Ability To: Motivate, supervise, and direct the work of professional and clerical staff responsible for the development of short and long-range capital planning programs and grants administration; prepare and administer complex budgets; train, evaluate, and gain the cooperation of staff and apply collaborative work strategies; analyze technical issues and develop alternative solutions; prepare and/or analyze and evaluate comprehensive written reports with recommendations; identify funding sources and write grants; communicate effectively both orally and in writing and advocate the District's interests; aggressively pursue potential and innovative funding and revenue generation ideas and leads from local, state, federal, and private funding sources; and establish and maintain effective working relationships with those encountered in the course of work using principles of excellent customer service.



Physical Requirements: Must maintain the physical condition necessary to (1) perform tasks in an office setting and operate computers, keyboards, and other peripheral equipment, and (2)possess physical mobility in order to move expeditiously within a large facility, and attend external meetings and events.


Special Requirements: (1) Must be able to travel in order to attend meetings within or outside the boundaries of the District. (2) Must be available to work outside regular business hours depending upon the needs of the job.



The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on a ranked Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.


Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.


ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.


The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.


For full application instructions and position description, visit


Equal Opportunity Employer