Administrative Assistant Administrative Assistant …

Bain Company Incorporated
in San Francisco, CA, United States
Permanent, Full time
Be the first to apply
Competitive
Bain Company Incorporated
in San Francisco, CA, United States
Permanent, Full time
Be the first to apply
Competitive
Administrative Assistant
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  • Administrative Manager Assistant Job Location US-CA-San Francisco Job ID 2019-3596 Posted Date 6/19/2019 Category Administrative Type Regular Full-Time Location : Location US-CA-San Francisco
  • WHO WE ARE

    Bain & Company is a leading global consulting firm, serving clients from offices in all major cities. We work with top executives to help them make better decisions, convert those decisions to actions and deliver the sustainable success they desire. We are passionate about achieving results for our clients (our public clients have historically outperformed the stock market 4:1).

    THE ROLE

    As a Bain & Company Manager Assistant (MA) you will perform diversified tasks for a team of Managers and Directors including managing complex calendars and meeting scheduling, coordination of travel plans and thorough expense reporting.  Frequent communication and collaboration with other Manager Assistants and Executive Assistants is critical to success.

    RESPONSIBILITIES & DUTIES

    • Coordinate complex calendars and schedule both internal and external meetings
    • Resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach; communicate calendar changes to Managers and respond to calendar changes as needed
    • Coordinate detailed travel arrangements with Bain Travel team including air, hotel, car, etc. as business needs and personal preferences dictate
    • Submit frequent and detailed expense reports; manage audit process to ensure proper reimbursement
    • Provide back-up support to other MAs, collaborate with team to maintain good understanding of pending tasks and priorities
    • Coordinate case start-up process including teaming with Finance to obtain billing code, scheduling start-up meetings and communicating with case team to better understand key deadlines
    • Communicate with case team regarding schedule and travel changes; attend case team kick-off meeting and other meetings during the case if appropriate
    • Positively contribute to MA team office culture team by playing an active role in training new team members and assisting in office planning events; participate in team related activities and events and act as a role model consistent with Operating Principles
    • Proactively support Managers in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information. Achieve mastery of the CRM system through attendance of training sessions and partnering with the global/local marketing on contact audits, data campaigns and other relationship management efforts
    • Receive, screen and/or route incoming telephone calls as appropriate
    • Provide occasional back-up Reception coverage as needed and assigned
    • Perform other related duties as requested or as responsibilities dictate

    QUALIFICATIONS

    • A minimum of one year of administrative support experience
    • Outstanding written, interpersonal and verbal communication skills
    • Ability to independently solve complex problems
    • Strong organizational and communication skills
    • Meticulous attention to detail
    • Ability to meet deadlines, prioritize assignments and juggle multiple tasks
    • Ability to handle highly confidential information
    • Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint and Outlook
    • Excellent team skills and customer service attitude

    Ind123

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