Legal Assistant

  • Not Specified
  • San Francisco, CA, USA San Francisco CA US
  • Permanent, Full time
  • Matthews Asia
  • 14 Aug 18 2018-08-14

TITLE:  Legal Assistant LOCATION: San Francisco, California THE COMPANY: Matthews International Capital Management, LLC (“Matthews Asia”) Matthews, the largest dedicated Asia-only investment specialist in the United States, is a dynamic, growing, privately owned and independent investment management firm seeking positive, motivated professionals who embrace our

TITLE:  Legal Assistant

LOCATION: San Francisco, California

THE COMPANY: Matthews International Capital Management, LLC (“Matthews Asia”)

Matthews, the largest dedicated Asia-only investment specialist in the United States, is a dynamic, growing, privately owned and independent investment management firm seeking positive, motivated professionals who embrace our core values of integrity, client focus, initiative, and teamwork.  We have assembled and seek persons who enjoy working in and contributing to a collegial, supportive, productive culture and find satisfaction in helping us succeed in our mission to champion Asia investment solutions that build wealth for our global clients over the long-term.

Additional information on Matthews International Capital Management, LLC and Matthews Asia can be found at www.matthewsasia.com.

REPORTING RELATIONSHIP: General Counsel

ROLE AND RESPONSIBILITIES:

We seek a bright, professional, well-organized, resourceful, and detail-oriented individual to support the Company’s General Counsel (“GC”) and Legal Department.  Must possess a strong work ethic, calm demeanor, positive attitude, and strong desire to contribute to and enhance the performance of Matthew’s GC and the Legal Team.  Must be interested in being part of the Legal Department, but legal training not required.

Specific Responsibilities include:

  • Assisting the General Counsel (“GC”) by –
    • Managing the GC’s schedule and calendar
    • Organizing domestic and international travel for the GC
    • Preparing expense reports and inputting into Concur for approval
    • Providing executive phone coverage for the GC
    • Preparing, formatting, editing, tracking, and proofreading contracts and other legal documents on which the GC is working
    • Drafting correspondence, primarily based on templates, past correspondence, or oral instructions from the GC
    • Preparing PowerPoint presentations for the GC
  •  Enhancing the operation of the Legal Department by –
    • Tracking contracts from the intake stage to final execution on a contract database
    • Attending to the filing of hard and soft copies of legal documents
    • Tracking invoices (mostly legal) from the intake stage to final execution on an invoice database
    • Preparing PowerPoints, and other presentations and materials
    • Assisting on the scheduling of Board meetings and preparation and uploading of Board meeting agendas and materials
    • Arranging courier service
    • Assisting Legal Team members on ad hoc projects as needed

QUALIFICATIONS:

  • BA/BS degree preferred
  • Experience and track record of success as legal assistant / executive assistant supporting attorneys in-house or in private practice, including experience formatting, editing and typing agreements
  • Excellent written English skills, including advanced grammar skills
  • Experience working in the financial services a plus
  • Must be a U.S citizen or authorized to work in the U.S on a permanent basis

SKILLS/KNOWLEDGE/ABILITIES:

  • Highest level Word skills and expertise, including document formatting and redlining required; must be quick and accurate
  • Strong Adobe Acrobat skills including the ability to edit and format PDF documents required
  • Strong Excel and PowerPoint skills preferred
  • Strong organizational skills and attention to detail required
  • Strong aptitude and interest in learning required
  • Ability to discern and meet aggressive deadlines required
  • Must be able to anticipate needs and progress independently in completing tasks
  • Excellent written and oral communication skills, including oral comprehension skills, and solid interpersonal skills required
  • Professional phone manner required
  • Strong ethics and ability to maintain confidential information required

Matthews International Capital Management, LLC is an equal opportunity employer. The Company does not unlawfully discriminate on the basis of race, color, religion, religious creed (including religious dress and grooming practices), age, national origin, citizenship, ancestry, political activity or affiliation, marital status, sex, sexual orientation, gender, gender identity, gender expression, physical or mental disability, medical condition as defined under applicable law, genetic information, military or veteran status, pregnancy, childbirth and related medical conditions, taking or requesting statutorily protected leave, or any other characteristic protected by federal, state, or local laws or ordinances.