Executive Assistant Executive Assistant …

E Trade Financial
in Alpharetta, GA, United States
Permanent, Full time
Last application, 17 Jul 19
E Trade Financial
in Alpharetta, GA, United States
Permanent, Full time
Last application, 17 Jul 19
Executive Assistant
Who We Are More than 30 years ago, E*TRADE pioneered the online brokerage industry by executing the first-ever electronic individual investor trade. While the landscape of our industry has changed dramatically, our culture of innovation and drive to make online trading accessible to everyone continues to drive us forward. We believe in challenging the status quo, fostering an environment of curiosity and learning, and, above all, putting our customers first.

About the Role SUMMARY
We are seeking a highly-skilled Executive Assistant to support the CIO in our Alpharetta office. We are looking for someone who thrives working with a high performing team in a fast-paced environment. The ideal executive assistant is motivated, results oriented and committed to delivering outstanding customer service every day. This person must possess strong business judgement and communication skills needed to interact with a variety of people while exercising discretion when handling confidential matters.

Managing the day-to-day administrative affairs and proactively anticipating their needs
Maintaining their calendar via MS Outlook, coordinating Webex and video conference calls (internally and externally), catered events, and VIP meetings
Providing logistical support to ensure all meetings and conferences are successfully executed
Coordinates travel arrangements (air, hotel accommodations and ground transportation), preparing detailed itineraries and assuring accuracy and timely delivery of plans
Preparing and submitting expense reports within specified timeframes
Providing telephone coverage including answering incoming calls, screening calls, determining nature of call and whether or not it requires the attention of the CIO, taking messages, and initiating responses promptly
Processes all incoming correspondence, prioritizing and determining its disposition
Assisting with day-to-day tasks, partnering internally and coordinating with external parties
Responding to and handling confidential and sensitive information with poise, tact, diplomacy and a high degree of discretion

Qualifications Basic
5+ years of experience in an executive assistant role

Bachelor's Degree or equivalent experience preferred
Working knowledge of MS Office Suite, specifically MS Outlook
Excellent interpersonal skills, and impeccable communications skills both written and oral
Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy
Ability to work both independently and as a team player
Ability to handle details of a highly confidential nature and close interaction with high level contacts of a sensitive nature inside and outside of the company
Proven ability to work in a fast-paced, multi-tasking environment

We offer a competitive and comprehensive benefits package. Please visit https://www.etradecareers.com/why-work-at-etrade/employee-benefits/ to learn more about the opportunities.

E*TRADE Financial is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, disability, citizenship, marital status, sexual orientation, gender identity, military or protected veteran status, or any other characteristic protected by applicable law.