Administrative Assistant - Global Consultant Relations Team

  • Not Specified
  • Chicago, IL, USA
  • Permanent, Full time
  • BlackRock
  • 19 Feb 18 2018-02-19

BlackRock helps investors build better financial futures. As a fiduciary to our clients, we provide the investment and technology solutions they need when planning for their most important goals. As of December 31, 2017, the firm managed approximately $6.288 trillion in assets on behalf of investors

BlackRock helps investors build better financial futures. As a fiduciary to our clients, we provide the investment and technology solutions they need when planning for their most important goals. As of December 31, 2017, the firm managed approximately $6.288 trillion in assets on behalf of investors worldwide. For additional information on BlackRock, please visit www.blackrock.com | Twitter: @blackrock | Blog: www.blackrockblog.com | LinkedIn: www.linkedin.com/company/blackrock.

Job Description:

BlackRock is sourcing for a dynamic and enthusiastic Administrative Assistant who functions in an efficient, detail-oriented, and proactive manner. The ideal candidate is an energetic and reliable professional with strong experience supporting a busy sales team and who is seeking a challenging and rewarding position in a fast-paced global financial services firm. The candidate must be a team player, extremely motivated, reliable, resourceful, organized, communicative, and able to leverage the teams' time by completing tasks independently with strong attention to detail. The position is based in Chicago.

Responsibilities

  • Responsible for the daily coverage of the Chicago-based Institutional client business team with a focus on senior staff
  • Proactively manage and book staff travel and itinerary preparations
  • Maintain calendars and schedule meetings; often requiring coordinating internal schedules and availability
  • Provide phone coverage support, taking detailed messages and forwarding messages quickly
  • Prepare and complete expense reports monthly via Concur system
  • Book BlackRock conference rooms and work with other administrative assistants, and the conference booking center, as needed to ensure availability.
  • Confirm catering orders through Seamless
  • Provide core administrative support such as faxing, filing, scanning, and copying.
  • Handle a broad range of duties from day to day operational activities and correspondence with other teams and their assistants.
  • Help maintain contacts - learn our CRM system (Spectra) to follow up to ensure all external meetings are posted and include meeting notes
  • Performing ad hoc projects as needed.

Qualifications and Skills

  • Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management.
  • Must have superior skills in MS Word, Excel, Outlook and proficiency knowledge in PowerPoint with test scores to prove it.
  • Experience and proficiency working with automated expense tracking, online travel etc.
  • Excellent and professional phone manner and management required
  • College degree preferred or equivalent experience
  • High energy level and ability to perform in a fast paced environment under highly demanding conditions
  • Strong analytical, interpersonal and communication skills
  • Excellent organizational skills; detail oriented
  • Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
  • Self-starter with the ability to work independently and with minimal guidance
  • Must be reliable, flexible and a true team player.

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer.  We evaluate qualified applicants without regard to race, color, national origin, religion, sex, disability, veteran status, and other statuses protected by law.

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer.  We evaluate qualified applicants without regard to race, color, national origin, religion, sex, disability, veteran status, and other statuses protected by law.