Executive Team Assistant

United States - New York

New York

Job Type
Full Time

Your role
Are you detail-oriented? Do you know how to make sure things run smoothly? We're looking for someone like that to:
– coordinate the calendars for multiple bankers, as well as arrange client and internal conference calls, international travel and client meetings
– review and handle all incoming and outgoing emails and phone calls
– provide organizational support, including the ordering of supplies and equipment, organization of travel arrangements and media events
– coordinate various internal and external communications materials
– conduct heavy T&E reimbursement submission

Your team
You'll be working in Investment Banking team in New York. Your role will work in partnership with all levels of investment bankers in a demanding work environment.

Your experience and skills
You have:
– several years of administrative experience in a fast-paced, global environment, preferably within financial services
– demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel), as well as with SAP expense tool or something similar
– the ability to work overtime

You are:
– a strong written and verbal communicator, comfortable interacting with colleagues at all levels
– incredibly organized, with an innate sense of how to prioritize (you make lists and get things checked off)

What we offer
Together. That's how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.

Keen to achieve the work-life agility that you desire? We're open to discussing how this could work for you (and us).

Take the next step
Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.