Assistant Manager Assistant Manager …

Bain Company Incorporated
in Dallas, TX, United States
Permanent, Full time
Be the first to apply
Competitive
Bain Company Incorporated
in Dallas, TX, United States
Permanent, Full time
Be the first to apply
Competitive
Assistant Manager
> Please Enable Cookies to Continue Please enable cookies in your browser to experience all the personalized features of this site, including the ability to apply for a job. Returning Candidate? Manager Assistant Job Location US-TX-Dallas Job ID 2020-4585 Posted Date 10/23/2020 Category Administrative Type Regular Full-Time Location : Location US-TX-Dallas

WHAT MAKES US A GREAT PLACE TO WORK:

We are proud to be as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently ranked the #1 consulting firm on Glassdoors Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally.  We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.

WHERE YOU'LL FIT WITHIN THE TEAM:

As a Bain & Company Manager Assistant (MA), you will perform diversified administrative duties virtually for a team of Senior Managers, Associate Partners, Directors and Senior Directors across the US and Canada, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly and monthly time and expense reporting, graphic presentations and other related duties as required. Work with other Executive and Manager Assistants in a collaborative and virtual team environment to provide as high-level support/coverage as possible for Bains management staff.

This Manager Assistant role is 100% work from home and duties will not be performed in office.  Role will support 6-9 members of the Leadership Team over time and hours may vary (between 7:30am-7:30pm CT) depending on time zone where support is needed. 

WHAT YOU'LL DO:

  • Coordinate complex calendars and schedule meetings (client and non-client). Resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach; communicate calendar changes to leadership team and respond to calendar changes as needed
  • Coordinate detailed travel arrangements with Bain Travel team including air, hotel, car, etc. as business needs and personal preferences dictate
  • Submit frequent and detailed expense reports; manage audit process to ensure proper reimbursement
  • Provide back-up support to other MAs, collaborate with team to maintain good understanding of pending tasks and priorities
  • Coordinate case start-up process including teaming with Finance to obtain billing code, scheduling start-up meetings and communicating with case team to better understand key deadlines
  • Communicate with case team regarding schedule and travel changes; attend case team kick-off meeting virtually and any other meetings during the case if appropriate and deemed necessary by the leadership team
  • Positively contribute to virtual MA team culture by playing an active role in training new team members and assisting in planning events; participate in team related activities and events and act as a role model consistent with Operating Principles
  • Organize meetings for leadership team to include conference room scheduling and ordering meals; for in person meetings this will require collaboration and coordination with on-site office support to ensure seamless logistics
  • Proactively support Senior Managers in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information. Achieve mastery of the CRM system through attendance of training sessions and partnering with the global/local marketing on contact audits, data campaigns and other relationship management efforts
  • Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events
  • Perform other related duties as requested or as responsibilities dictate

ABOUT YOU & PERSONAL ATTRIBUTES:

  • Associate or Bachelors degree or an equivalent combination of education, training and experience
  • A minimum of three years administrative support experience, preferably at a professional services firm
  • Outstanding written and verbal communication skills
  • Ability to work independently in a remote environment and as an integral member of a virtual assistant team
  • Strong organizational skills, meticulous attention to detail and time management skills
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
  • Highly motivated; self-starter, strong customer service focus
  • Works cooperatively with other team members, strong interpersonal skills

ABOUT US:

Bain & Company is a global consultancy that helps the worlds most ambitious change makers define the future. Across 59 offices in 37 countries, we work alongside our clients as one team with a shared ambition to achieve extraordinary results, outperform the competition and redefine industries. We complement our tailored, integrated expertise with a vibrant ecosystem of digital innovators to deliver better, faster and more enduring outcomes. Our 10-year commitment to invest more than $1 billion in pro bono services brings our talent, expertise and insight to organizations tackling todays urgent challenges in education, racial equity, social justice, economic development and the environment. ince our founding in 1973, we have measured our success by the success of our clients, and we proudly maintain the highest level of client advocacy in the industry.

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